We recently experienced a situation in which a Government contracting official questioned stipends paid to two employees to protect the business use of their personal mobile phones. We do not know whether the contracting officer is acting on recent assistance or if he/she is functioning on his/her own accord. We do note that the task was made without advantage to a regulatory basis such as the FAR Part 31 cost principles. Contrary to this specific contracting officer’s challenge, the practice of paying a stipend to employees for business use of personal mobile phones is quite typical among small businesses and small business Government companies.
Paying stipends for such use benefits the Government because the price of a stipend is usually significant significantly less than the price for the contractor to purchase a separate mobile phone plan and assign it to the employee. In addition, it benefits the employee who otherwise would need to carry around multiple cell phones. Stipends do not stand for windfalls to employees. Using personal phones for business use often requires employees to increase their use limits at extra cost. A stipend then is simply a reimbursement for business expenses borne by the employee(s).
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Stipends for business use of personal cell phones is nearly the same as someone using their POV (privately owned vehicle) for business use and obtaining reimbursement using their employer. Nobody has questioned the propriety of this ever. 1. Is a cell phone necessary for the carry out of service provider business? 2. If yes, is the worker willing to use his/her personal cell phone for business purposes in exchange for a stipend? 3. If yes, is the stipend reasonable, that is, is it less than the expense of an ongoing company sponsored plan? The costs, whether by means of a stipend or a fresh business-only service must be allocated correctly.
A determination must be produced whether to charge the expenses immediate to a contract or to an indirect cost pool for allocation across multiple cost objectives. Unless the worker remains tethered to a desk full time, the practicalities of a cell phone should be obvious rather. Mobile phones make employees better in a lot of ways. They are able to conduct business while driving between clients. They can conduct business during down time. They can come back calls more expeditiously without having to wait around until they return to their tables before checking communications. Are we off foundation here?
Contributions generally to build for the firm’s future by focusing on better clients and better work. Achieving sustained value by originating (or playing a key part in originating) clients of the firm. Developing the solid’s client base to be and remain competitive highly. Cross-selling and introducing clients and referrers to others in the firm.
Building marketing visions and strategies that are long-term, market-focused, and compelling. Building the firm’s brand, reputation, and profile. Executing an ambassadorial role to assist in the building of profile and networks. Nurturing our client base. Fulfilling the ongoing necessity to provide excellent service to clients in the framework of their unique needs. Working to produce new solutions that create value to the customers. Providing streamlined cost-effective services Regularly.
Effectively building, maintaining, and developing strong customer relationships. Contribution to the Firm as an Institution, Knowledge Management, and Solutions including – – Taking responsibility in an effective manner for the management of the firm, its various management functions (eg marketing, IT, compliance), its departments, and its own sub-groups. Contributing artistically to the proper planning of the company and its implementation.
Contributing to the building of the firm’s Intellectual Property including precedents, web templates, case management, and workflows. Demonstrating though his actions and the actions of the team compliance with the firm’s policies and procedures including regulatory compliance and good practice with regard to the firm’s own policies on disbursements, debt, and client care. Actively helping build the firm’s processes and systems that donate to the firm’s ability to grow its business including quality control/improvement, management, and governance structure. Contributing to the development of a homogeneous culture and esprit de corps.
Demonstrating the visions and beliefs of the firm by example rather than in words only. Evidencing continuing development and dedication to developing competence and skills and challenging oneself to broaden personal comfort areas. Acquiring new expertise and skills valuable to the firm. As a job model, demonstrating confidence and self-belief, consistently acting with integrity and respected by others. Providing an example of being self-initiating, self-starting, self-learning, committed, and engaged. Showing the capability to go after goals with a deep sense of direction and purpose. The Balanced Scorecard is a methodology to align an organization’s everyday functions to its long-term strategy.